Mesh’s Dynamic Flight and Hotel Policies enable companies to control travel costs through real-time insights, combining traveler flexibility with intelligent, automated policy enforcement. By integrating both static and dynamic guardrails, the solution ensures scalable and efficient policy compliance across global travel programs.

Note: Dynamic policies are relevant to companies using the Mesh Online Booking Tool (OBT). 

Follow the steps below to set up the dynamic policies:

1. Log into the Mesh platfrom as a user with an Admin, a Pro or Employee profile and Travel Manager (TM) permissions.

2. Navigate to: 

• As an Admin, Company Settings → Travel → Manage Travel Policy → Click the Flight or Hotel policy.
• As a TM, Travel → Trips → upper right corner 3-dots on the → Manage Travel Policy → Click the Flight or Hotel policy.

3. Scroll the the Spend limit section and click the 3-dots then Edit spend limit. 

Note: You can configure the Spend by flight duration, the Spend by routes or both. 

4. Toggle on the Dynamic policy option. 

5. Add a % threshold and Max amount for each group and click Save. 

Notes:

• You can select more than or less than median price. 
• The Max Amount is required and cannot be disabled.

6. Check your settings and Save your configuration. 

Notes: You can apply the same settings to all groups or customize them individually.

7. If relevant configure the Hotel policy. Save your settings when you are done. 

Note: you can do it for the default rate or for each location. 

8. When travelers search for flights or hotels using the Online Booking Tool (OBT), Mesh calculates the median price of the available options. This median, along with the organization's configured maximum allowable amount, is used to dynamically determine what constitutes an out-of-policy booking.

For example, suppose a hotel policy includes a fixed cap of $300 and a dynamic threshold set at 20% above the median hotel rate. If the traveler performs a hotel search and the calculated median rate is $150, the dynamic threshold becomes $150 + 20%, or $180. Since $180 is below the $300 cap, it becomes the effective threshold for identifying out-of-policy bookings. However, if the calculated median rate exceeds the cap, for instance, $350, the system defaults to the static $300 cap as the threshold for enforcing policy compliance.