When your ERP is integrated with your Mesh account, you can sync transactions from Mesh to that platform, enabling you to properly maintain your company’s books and account for each expense.
Such an integration leads to error-free accounting, a faster reconciliation, and an enhancement of the productivity of your finance team.
With an ERP native integration, Mesh retrieves data (e.g., vendors, departments, tax codes, and locations) periodically from the ERP and saves it in containers named custom fields. Mesh then uses the ERP's API to transfer the coded transactions back to the ERP.
Adding values to custom fields, also known as coding or tagging, can be done at various levels, such as spend category, group budget, card, or transaction. The sooner you code or tag, the better, as lower-level entities will inherit values set at higher levels. For example, if you add values to custom fields during card creation, transactions will be coded automatically.
Bookkeepers, accountants, and controllers can sync transactions manually, one by one, in bulk, or automatically using the Mesh Accounting workflow. Before syncing the data, these finance professionals must ensure that the transactions include the necessary coding scheme (i.e., the custom fields have values) and that receipts and memos are attached according to the company's policy. The native integrations support various types of accounting logic (e.g., Journal Entries and Vendor Bills) and other options that can be customized when connecting the two platforms.
Some of our native integrations include a Purchase-Order-to-Card capability where a dedicated virtual card is issued on the Mesh account per an approved purchase order generated on the ERP platform. Mesh also offers an API kit to integrate with other procurement platforms, allowing such financial software to issue Procure Cards (aka P-Cards) on the Mesh platform.
Mesh supports several native ERP integrations (e.g., NetSuite, Quickbooks Online, Priority, Sage, and others). Email our team at support@meshpayments.com if you'd like to discuss integrations to finance platforms.
The ERP integration process consists of several essential phases outlined below, with the estimated completion ranging from one to four weeks, contingent upon availability.
- ERP Integration Questionnaire: Kick off the process by completing the ERP Integration questionnaire to gather all essential information.
- Integration Meeting: Arrange a one-hour meeting to oversee the integration between Mesh and your ERP. The meeting should involve the ERP Admin, the Mesh Admin, and a Mesh TAM (Technical Account Manager). This session includes setting up custom fields and ensuring proper mapping. The setup is done in the Mesh production environment.
- Training Session: Host a targeted half-hour training session with relevant team members (e.g., bookkeepers, auditors, controllers) to acquaint them with the Mesh Accounting page and discuss reconciliation workflows and available syncing options.
Lastly, for those ERPs that Mesh does not offer native integration, you can export transactional data from the Mesh platform and upload it into the ERP. We support several downloadable templates, including CSV, Excel, and others. Test!
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